How Sinospect works
Sinospect aligns the requirement, manufacturer, contract, factory controls and delivery records around one order. When Sinospect supplies the goods, those controls sit behind one buyer-facing contract. They can also be scoped for a buyer-direct order.
The starting point may be a BOQ, specification, equipment list, supplier quotation, drawing set or test protocol.
Three risks to close early
The method concentrates on three linked gaps that can make later inspection evidence difficult to use.
01
Scope exclusions, interfaces, standards or required documents remain implicit when offers are compared.
Response: Reconcile the technical and commercial baseline before award and record the open clarifications.
02
Company identity, production capability or certificate scope does not support the exact product and order.
Response: Qualify the legal entity, manufacturing route, evidence and project-specific capability before commitment.
03
Acceptance criteria, inspection points and document responsibilities are left until production or shipment.
Response: Put the inspection-and-test plan, report route and release conditions into the order baseline.
Seven-stage process
A Sinospect supply order runs through the full sequence; on a buyer-direct contract, Sinospect performs the stages named in the agreed scope. Authority and commercial remedies differ by model.
Input: Equipment list, BOQ, specification, interfaces and destination file
Resolve scope, terminology, standards, dates and missing information, then identify the candidate manufacturers for the order.
Decision record: Controlled requirement, clarification register and candidate list
Input: Candidate manufacturer, existing supplier or open market route
Check identity, capability, evidence and commercial fit for the order.
Decision record: Qualified route, exceptions and recommendation
Input: Offer, drawings, quality plan and proposed terms
Align acceptance criteria, documents, visits, authority and release effects.
Decision record: Order baseline and inspection-and-test plan
Input: Production status, records, equipment and agreed hold points
Follow production, inspect, witness tests and record non-conformities within scope.
Decision record: Findings, evidence and disposition recommendation
Input: Required certificates, factory test records, manuals and shipment documents
Keep one revision-controlled register that links every document to the equipment and requirement it supports.
Decision record: Document register and release file
Input: Release decision, packing status and the appointed forwarder
Reconcile the shipment file, consolidate the agreed lots and hand the dispatch record to the forwarder and the buyer.
Decision record: Shipment dossier and handover record
Input: Warranty terms, open items and spare-parts or repeat-order needs
Administer the agreed warranty and supplier follow-up so the supplier record stays usable after handover.
Decision record: Open-item ownership and after-sales record
Named outputs
The proposal selects the documents required for the actual order.
A like-for-like view of scope, exclusions, deviations, interfaces and required clarifications.
Identity, capability and relevant certification evidence checked against the proposed order.
Open questions, decisions, document owners and approved changes kept in one controlled record.
Acceptance criteria, hold or witness points, required instruments, records and review route.
Dated observations, results, non-conformities, evidence references and the bounded recommendation.
Packing, marking, serial, test and shipment documents reconciled for the agreed delivery scope.
Contract and authority
The proposal identifies who contracts the manufacturer, controls payment, approves changes and accepts the goods.
In the standard model Sinospect is the buyer-facing supplier and controls its own manufacturer release. Delivery point, warranty and remedies remain proposal-specific.
The buyer keeps the manufacturer contract and payment authority. Sinospect performs only the execution or control scope stated in its separate appointment.
The buyer retains specification, design decisions, deviation approval and final acceptance unless a specific written delegation states otherwise.
Project-specific evidence is shared with the parties authorised for the live assignment. Other clients’ and suppliers’ operational files remain confidential.
Start with what exists
Sinospect will identify the missing information, viable supply route and next control point before proposing a scope.
Request an initial project review
